What to send your CA after overseas payments: a monthly records pack

Name the business or entity, the period covered and the person responsible for follow-up. Say whether the pack is for monthly bookkeeping, a GST review, export reporting or year-end preparation. Those jobs overlap, but they are not the same review. Ask your CA whether another register or a different period is needed before exporting a large batch.

Avoid filenames such as “final-new-latest.pdf”. A clear format is “Example Studio — October 2026 — payment review — v1”. A revision should say what changed and which earlier file it supersedes. Keep original source documents unchanged; revise the cover note and working register instead.

Provider documents are route-specific: Wise’s instructions distinguish e-FIRC and partner-bank processes, while PayPal describes period-based advice. These are reasons to identify the actual document, not rename every downloaded PDF “FIRC”.

• Invoice identifier, client and invoice date.
• Invoice currency and original invoiced amount.
• Payment reference, receipt date and actual credited amount with its currency.
• Supporting filename and the relevant document entry or page.
• Allocation status: proposed, confirmed or still unresolved.
• Issue, owner and next action for anything not explained.

Keep unlike currency totals separate. If one transfer pays several invoices, record the allocation in a separate set of rows so the same receipt is not counted more than once. If the invoice is unpaid at month-end, keep it in the register with an open status rather than hiding it because there is no bank credit yet.

Name the missing record and the reference it should explain. “Need advice for withdrawal DEMO-W01” is useful; “some proof missing” is not. Include the provider request number if there is one, and keep an issue open until someone has reviewed the response.

A missing certificate is not a reason to fabricate one. A draft generated by bookkeeping software is not a bank-issued advice, and a prepared GST JSON is not a filing acknowledgement. The GST portal’s GSTR-1 manual describes the portal workflow; retain the relevant portal evidence after the responsible person submits.

Use the checklist below as a conversation starter. Selecting every item means you have accounted for those record categories, not that tax treatment, completeness or compliance has been certified. Your reviewer may still need contracts, expenses, withholding evidence or other records specific to your business.

Can I send only my bank statement to my CA?

A bank statement establishes credits and debits, but may not explain the invoice, currency conversion or supporting proof. Ask the reviewer for the required documents and connect the relevant records.

Should unpaid export invoices be in the monthly pack?

Keep them visible with an open status so they are not lost when comparing invoices with receipts. Which filings or periods they affect remains a review question.

Does a complete checklist mean my export filing is finished?

No. The checklist organizes record categories. Review, validation, submission and acknowledgement are separate steps.

Should I combine the records of two businesses?

Keep entities and GSTINs clearly separated. Ask your CA how they want a consolidated overview while preserving the underlying boundaries.

Prepared by Blackbird Finance editorial. Sources reviewed on 24 October 2026; access limitations are noted below. No independent CA review is claimed. Provider prices and portal screens can change.

• Wise Help: FIRC, partner-bank NOC and Business e-FIRC routes
• PayPal India: weekly Digital FIRA and custom requests
• GST portal: creating GSTR-1, including export invoices in Table 6A

Found an outdated detail? Tell us which passage and source need checking.

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